California Applicant Privacy Notice and Policy

Last Updated: October 27, 2024

This California Applicant Privacy Notice and Policy (the “Notice”) describes how Suvoda LLC (“Suvoda”, “we”, “our”, or “us”) collect and use personal information relating to our applicants who are California residents (each an “Applicant”) and is intended to satisfy our notice and privacy policy requirements under the California Consumer Privacy Act and the regulations issued thereto, each as amended (collectively, the “CCPA”).

The information in this Notice is intended to provide an overall description of our processing of Applicant personal information. We may provide Applicants additional notices about our data practices, such as those covered by other laws (e.g., if we conduct a background check). We encourage you to carefully read this Notice, together with any other privacy notice we may provide to you.

The personal information that we collect, and our use and disclosure of such personal information, may vary depending on the circumstances, such as the position(s) or location for which you apply, as well as the associated qualifications and responsibilities.

1. Scope

This Notice applies, generally, to the Applicant personal information that we collect and otherwise process about Applicants, in the context of reviewing, assessing, considering, managing, storing or processing their applications or otherwise considering them for a position with us. Your use of our website or submission of an application or other information through this website is subject to our Terms of Use, which include terms governing limitations on liability and the resolution of disputes; our Terms of Use are incorporated by reference into this Applicant Notice.

This Notice does not address or apply to our collection of personal information that is not subject to the CCPA, such as consumer credit reports and background checks, publicly available data, or other information that is exempt under the CCPA. This Notice also does not apply to the personal information we collect from contractors or employees, which is subject to different privacy notices, or to the personal information we collect about customers, which is subject to different privacy notices.

2. Categories of Personal Information Collected and Disclosed

The table below generally identifies the categories of personal information about Applicants that we collect and have collected in the prior twelve (12) months, as well as the categories of third parties to whom we may disclose this information for a business or commercial purpose. In some cases (such as where required by law), we may ask for your consent or give you certain choices prior to collecting or using certain personal information.

Categories of Personal Information Collected	Description	Third Party Disclosures for Business or Commercial Purposes
Identifiers	Such as name, alias, email address, phone number, address and other contact information; IP address and other online identifiers	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Internet service providers, operating systems and platforms Business contacts
Categories of Personal Information Described in Cal. Civ. Code § 1798.80.	Includes personal information, such as name, contact information, education and employment information.	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Internet service providers, operating systems and platforms Business contacts
Internet or Other Electronic Network Activity Information	Such as internet or other electronic network activity information, including, but not limited to, information regarding your interaction with Suvoda’s candidate onboarding system and related communications tools. See also the suvoda.com privacy policy available here which applies to your activity on Suvoda’s website.	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Data analytics providers Internet service providers, operating systems and platforms Business contacts
Location Data	Location information about a particular individual or device.	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Data analytics providers Internet service providers, operating systems and platforms Business contacts
Characteristics of Protected Classifications Under California and Federal Law	Such as race/ethnicity, gender, sex, veteran status, disability, and other characteristics of protected classifications under California or federal law. (Note: generally, this information is collected on a voluntary basis, and is used in support of our equal opportunity efforts, diversity and inclusion efforts, and reporting obligations, or where otherwise required by law).	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Application platforms Business contacts
Professional or Employment-related Information	Such as current and former employer(s) and positions, performance information, professional membership records, references, assessment records, cover letters, resumes, conduct information (including disciplinary and grievance records), and termination data.	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Internet service providers, operating systems and platforms Business contacts
Education Information	Such as degrees earned, educational institutions attended, and other information about your educational history or background that is not publicly available personally identifiable information as defined under the Family Educational Rights and Privacy Act].	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Internet service providers, operating systems and platforms Business contacts
Inferences and Profiles	Such as inferences drawn from any of the information identified above to create a profile about an individual regarding her or his preferences, characteristics, predispositions, behaviors, and personality tests and profiles reflecting skill and aptitude.	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Internet service providers, operating systems and platforms Business contacts
Sensitive Personal Information	Such as:citizenship and immigration status; (c) (d) racial/ethnic origin or sexual orientation (e.g., on a voluntary basis to support of our equal opportunity and diversity and inclusion efforts and reporting obligations, or where otherwise required by law, or union membership); and (e) health information (e.g., as necessary to provide reasonable accommodations).]	Advisors and agents Regulators, government entities and law enforcement Affiliates and subsidiaries Internet service providers, operating systems and platforms Business contacts

 

Sales and Sharing of Personal Information. California privacy laws define a “sale” as disclosing or making available to a third-party personal information in exchange for monetary or other valuable consideration, and “sharing” broadly includes disclosing or making available personal information to a third party for purposes of cross-context behavioral advertising.

We do not sell or share (as defined by the CCPA) personal information or sensitive personal information related to Applicants, including those we know who are under sixteen (16) years of age.

Sources of Personal Information. In general, we may collect the Applicants personal information identified in the table above from the following categories of sources:

• Directly from you
• Referrals and references
• Recruiters and recruiting platforms
• Service providers, representatives, and agents
• Publicly available information
• Affiliates and subsidiaries
  
  

Retention. Suvoda retains the personal information we collect only as reasonably necessary for the purposes described below or otherwise disclosed to you at the time of collection. For example, we will retain your information as necessary to comply with our tax, accounting, and recordkeeping obligations, to consider you for additional positions (with your permission), as well as an additional period of time as necessary to protect, defend, or establish our rights, defend against potential claims, and comply with our legal obligations.

3. Purposes for Collecting, Using, Disclosing, and Processing Personal Information.

Subject to applicable legal restrictions, generally we collect, use, disclose, and process Applicant personal information as reasonably necessary for the following general purposes:

• Recruiting, hiring, and evaluating Applicants: to review, assess, recruit, consider or otherwise manage Applicants, candidates and job applications, including:
  • scheduling and conducting interviews;
  • identifying candidates, including by working with external recruiters;
  • reviewing, assessing and verifying information provided, and otherwise screening or evaluating Applicants’ qualifications, suitability and relevant characteristics;
  • extending offers, negotiating the terms of offers, and assessing salary and compensation matters;
  • satisfying legal and regulatory obligations;
  • communicating with Applicants regarding their applications and about other similar position(s) for which they may be interested;
  • maintaining Applicant personal information for future consideration; and
  • in support of our equal opportunity employment policy and practices.

• Security and monitoring: to monitor and secure our resources, network, premises and assets, including:
  • to detect, prevent, investigate and respond to security and privacy incidents;
  • managing physical and technical access controls;
  • maintaining and reviewing access and use in order to ensure the security and functioning of our systems and assets; and
  • to ensure the security and functioning of our systems and assets, and secure our offices, premises and physical assets, including through the use of electronic access systems and video monitoring.

• Health and safety: for health and safety purposes, such as contact tracing or conducting appropriate screenings of Applicants prior to entering or accessing certain locations or premises.
• Auditing, accounting and corporate governance: relating to audits and assessments of our business operations, security controls, or compliance with legal obligations, and for other internal business purposes such as administration of our records retention program.
• M&A and other business transactions: for planning, due diligence and implementation of commercial transactions, for example mergers, acquisitions, asset sales or transfers, recapitalizations, reorganizations, bankruptcy or other similar business transactions.
• Defending and protecting rights: to protect and defend our rights and interests and those of third parties, including to manage and respond to Applicant and other legal disputes, to respond to legal claims or disputes, and to otherwise establish, defend or protect our rights or interests, or the rights, interests, health or safety of others, including in the context of anticipated or actual litigation with third parties.
• Complying with legal obligations: relating to compliance with applicable legal obligations (such as hiring eligibility, responding to subpoenas and court orders) as well as assessments, reviews and reporting relating to such legal obligations, including under employment and labor laws and regulations, Social Security and tax laws, environmental regulations, workplace safety laws and regulations, and other applicable laws, regulations, opinions and
• Contacting you about potential positions: to identify other positions for which an Applicant may be suited or interested, and to contact Applicants about such positions. (If you do not wish to be contacted about potential positions, please let us know using the contact information below.)

 

Sensitive Personal Information. Notwithstanding the purposes described above, we do not collect, use, or disclose sensitive personal information about Applicants beyond the purposes authorized by the CCPA. Accordingly, we only use and disclose sensitive personal information about Applicants as reasonably necessary and proportionate: (i) to perform our services requested by you; (ii) to help ensure security and integrity, including to prevent, detect, and investigate security incidents; (iii) to detect, prevent, and respond to malicious, fraudulent, deceptive, or illegal conduct; (iv) to verify or maintain the quality and safety of our services; (v) for compliance with our legal obligations; (vi) to our service providers who perform services on our behalf; and (vii) for purposes other than inferring characteristics about you.

 

4. Your CCPA Rights

California Applicants have certain rights under the CCPA with respect to their personal information, subject to certain limitations and exceptions:

• Know/access: the right to know what personal information we have collected about them, including the categories of personal information, the categories of sources from which the personal information is collected, the business or commercial purpose for collecting, selling, or sharing personal information, the categories of third parties to whom we disclose personal information, and the specific pieces of personal information we have collected about them.
• Deletion. The right to request deletion of their personal information that we have collected from them.
• Correction: the right to request correction of inaccurate personal information we maintain about them.
• Opt out of sales and sharing: the right to opt out of the sale and sharing of their personal information. [However, as discussed above we do not sell or share Applicant personal information, thus this right is not available to Applicants.]
• Limit use/disclosure of sensitive personal information: the right to request to limit certain uses and disclosures of sensitive personal information. However, as discussed above, we do not use or disclose Applicant personal information beyond the purpose authorized by the CCPA, thus this right is not available to Applicants.
• Non-discrimination: the right not to be subject to discriminatory treatment for exercising their rights under the CCPA.

 

5. Submitting CCPA Requests.

Requests to know/access, correct, delete [and limit].

Applicants may submit a request to Suvoda to exercise their CCPA rights to know/access, to delete, and to correct their personal information held by us [,as well as to request to limit the use and disclosure of their sensitive personal information] by submitting a privacy request to us online through our webform available here or via our toll-free number, (888) 225-0665.

We will take steps to verify your request by matching the information provided by you with the information we have in our records. Your request must:

• Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative (e., by completing all required fields on our webform if you choose to submit a request in that manner).
• Describe your request with sufficient details that allows us to properly understand, evaluate, and respond to it.

In some cases, we may request additional information in order to verify your request or where necessary to process your request. Authorized agents may initiate a request on behalf of another individual through one of the above methods; authorized agents will be required to provide proof of their authorization and we may also require that the relevant California resident directly verify their identity and the authority of the authorized agent.

5. Contact Us About This Notice

For additional details, or if you have questions regarding our use of your personal information as described in this Notice, you may contact us at privacy@suvoda.com.